Invoice Payment Approval

When submitting invoices for payment, please make sure your invoices or emails include the following:

  1. Date goods were received.  If we are paying for a service, please include the beginning and ending date the services were provided.
  2. Please include the words “OK TO PAY.”
  3. Approval signature.
  4. Date invoice is approved for payment.
  5. If there is more than one cost center number on the purchase order, please include the cost center number to be charged for the payment.
  6. Reference the correct purchase order number.

Completed invoices should be submitted to Accounts Payable, Business Services, WA236 or by email to:

  • If a vendor, such as a guest speaker, does not submit their own invoice, please complete a CS1441.  
  • Always remember that the invoice must follow the terms of the contract, purchase order or quote.