Purchasing Card
The Purchasing Card system is a card provided to you based on your need to purchase items on behalf of the University.
Purchasing Card Coordinator
Emily Holm
507.389.2269
Card Processing Dates
Quick Reference Guides
Forms
- Purchase Authorization Form (PDF)
- CS1407 To Incur Special Expense (Revised) (PDF)
- CS1404 Request for Approval of Out-of-State Travel (PDF)
- Supplemental Vehicle Enterprise Rental Guidelines (PDF)
Program Materials
- Training Presentation (PDF)
- Training Presentation with Audio Commentary
- Tips to finding success with a purchasing card (PDF)
- Purchasing Card Agreement (sample)
- Cardholder Reconciliation Labels (Word) Can be printed on 2" X 4" labels, (Avery 5163 or Universal UNV-80107)
- Object code templates for purchasing card use (PDF)
- Purchasing Card Object Codes
Desktop, notebook/ laptop computers
Purchases of desktop, notebook/ laptop computers are not permitted on the purchasing card without written prior approval from the Minnesota State Mankato Business Services Comptroller. If approval to purchase computers is received, the item must be registered with the university's fixed asset tracking system. Also, if approval is received, please attach a copy of the written prior approval with the receipt reconcilation for auditing purposes.
MinnState Policies
