Reappointments

The reappointment process varies depending on the bargaining unit of the position. Be sure to follow the applicable reappointment guidelines provided below.

Administrators - Unclassified Reappointments

Administrators that have a continued appointment are reappointed yearly in this process to establish their assignments and pay for the following year.

1. Reappointment Documents
2. Human Resources will prepare a reappointment form for each Administrator which provides the attributes of the individual’s appointment for the next fiscal year based on the previous year.
3. The President or appropriate Vice President should review the documents to determine if the form has the appropriate information. This is a draft and should be changed as necessary. This might be a change in percent of time, duty days, sabbatical leaves or funding sources.
4. The President or Vice President should make any necessary changes to the form, sign the document and forward to Human Resources.
5. Unclassified Personnel Documents (UPD)
6. Interim, acting or temporary appointments must be processed on a UPD as the reappointment process is intended to expedite those that do not have exceptions or movement to another position.
7. Finalized Appointment Document
8. Human Resources will produce a SCUPPS generated finalized appointment document which details the title, appointment status, range, base salary, and contracted salary for the fiscal year.
9. Human Resources will send the finalized appointment document to the President's or Vice President's Office for distribution.

MSUAASF - Unclassified Reappointments

ASF members that are probationary or have permanent status are reappointed yearly to establish their assignments and pay for the following year.

Per their negotiated agreement, each ASF member must be notified in writing at the beginning of each fiscal year of his/her salary, title, salary range, type of appointment, starting and ending dates of the appointment, full or part-time, probationary months worked and any other relevant special conditions of employment.

ASF members that are fixed term or externally funded must be reappointed yearly by processing a UPD. This will ensure that the funding is approved and that contract limitations are reviewed.

1. Reappointment Documents
2. Human Resources will prepare a reappointment form for each ASF member which provides the attributes of the individual's appointment for the year based on the previous year.
3. The appropriate Vice President must review the documents to determine if the form has the appropriate information. This is a draft and must be changed if it does not meet the specifics of the ASF member's assignment. This might be a change in percent of time, duty days, sabbatical leaves or funding sources.
4. The appropriate Vice President should change the form if necessary and sign it for approval.
5. The reappointment document will be forwarded to Human Resources for review, coding and entry to the personnel payroll system (SCUPPS).
6. Unclassified Personnel Documents (UPD)
7. Interim or Acting Appointments must be processed on an Unclassified Personnel Document Form as the reappointment process is intended to expedite those that do not have exceptions or movement to another position.
8. Any "additional duty pay" assignments must be processed on a UPD. See Human Resources Guidelines if you have any questions in regard to appropriate use of this assignment.
9. Finalized Appointment Document
10. Human Resources will produce a SCUPPS generated finalized appointment document which details the assignment, title, appointment status, range, base salary, step placement and contracted salary for the fiscal year.
11. Human Resources will send the finalized appointment document to the appropriate Vice President's Office for distribution to their ASF members.

IFO - Unclassified Reappointments

IFO faculty members that are on the IFO salary schedule and are tenured, probationary or non-tenure track are reappointed yearly to establish their assignment and pay for the following fiscal year.

Two and four year fixed term athletic appointments are included in this process unless they are at the end of their current appointment. When athletic appointments are being renewed for another term, they are processed as a new employee.

Fixed-term faculty and adjuncts are not reappointed in this process.

1. Reappointment Data Base
2. Academic Affairs provides a data base for each college unit which includes the assignment attributes for the faculty members in their area.
3. The Dean's Office will access the database, enter any additional assignment information and make changes as needed to reflect the workload assignment, percent of time, duty days and related cost accounting for the upcoming fiscal year.
4. The Dean's Office then generates the individual reappointment documents from the database and approves them and forwards to Academic Affairs.
5. Note: After the documents are approved by Academic Affairs, they are considered certified and cannot be changed. Any subsequent changes must be processed on a UPD.
6. Academic Affairs then forwards the reappointment documents to Human Resources for review, coding and entry to the personnel system.
7. Finalized Appointment Document
8. Human Resources will key all the information provided from the reappointment documents into the SCUPPS system. They will generate a finalized appointment document which details the assignment, appointment status, rank and contracted salary for each faculty member.
9. Human Resources will send the SCUPPS generated finalized appointment document to the appropriate Dean's Office for review and distribution to their faculty or to the appropriate Vice President, if not an academic college unit.