Reclassification
There are two types of Reclassifications: "Reallocation" and "Change in Allocation". They are defined as:
Reallocation
- Duties have changed substantially in a gradual manner over time.
- Under a "Reallocation", when a position's classification changes, the incumbent automatically “goes with” the position to the new classification.
Change in Allocation
- Duties have changed substantially in an abrupt manner, e.g., reorganization.
- Under a "Change in Allocation", when the position's classification changes, the position constitutes a vacancy, and the incumbent will have to compete for it.
Position Reviews Occur
Position reviews occur when a new position is created, the duties of an existing position have changed substantially since the previous audit, either gradually or abruptly through reorganization, or when a position becomes vacant.
Reclassifications are not for:
- When you want to give the employee a pay raise.
- Only when the volume of the work has changed.
- When you want to save money.
- When the employee obtains new or better qualifications.
- When you have a long-term employee who has been at the top of the range and you want to find a way to pay them more.
- When you like an employee and want to reward them for loyalty and length of service.
- When the employee is performing exceptionally well, and you want to reward them.
- When duties change for a temporary period.
Request Procedure
A position classification review can be requested by the employee and/or the supervisor. For existing positions submit the following documents to HR:
- New/updated classified position description signed by both employee and supervisor. Unsigned position descriptions will be sent back for signature.
- Copy of the old (former) position description.
- Current Organizational Chart showing the position and at least 2 levels above and 1 level below the position. All current positions must be included with the following information indicated:
- Classification
- Name of the current incumbent and position control number (PCN) of the position
- Percentage of time (50%, 100%, etc.)
- For reallocations with a current incumbent submit a completed CPD - Classified Personnel Document. For vacant positions please submit a PRF - Position Requisition Form
. - Please include a memo with the reclassification request that includes and explains the following:
- Who is requesting the classification review (supervisor, employee, both, etc.)
- Reason(s) for the request for change in classification
- Over what period the duties have changed (Please be specific and indicate whether the change was abrupt or gradual and over what period the change(s) took place.)
- Specifically, how the job duties, knowledge and skills required for the position have changed
- Additional applicable information that Human Resources should be aware of when considering the classification review
