Intent to File - Tuition Waivers

For faculty who are eligible for tuition waiver, but having difficulty applying, the system may not be up to date. Please contact HR 507-389-2015. You may need to complete the Intent to File form to alert Student Financial Services of your intent to submit a request to use tuition waiver benefits in order to prevent Registration Cancellation for Nonpayment. This is only needed when the actual tuition waiver request may not be completed prior to the published Registration Guarantee Date.

Tuition Waiver

Minnesota State offers tuition waiver benefits to most employees, their spouses and dependents based on criteria provided in the various union contracts or salary plans. The waiver covers the cost of tuition and, in some cases, course fees. Please refer to your specific bargaining contract/plan for eligibility and benefit details. Also see "Additional Resources" below for more information.

Tuition Waiver Employee Login

Things to Remember

Deadline: To qualify for the tuition waiver, you need to have submitted the waiver request no more than 10 days after the start of the class. No exceptions will be granted. If no class date is specified (e.g. Independent Study), the deadline is 10 days after the start of the respective semester/session.
Please be aware of Student Financial Service's "Important Dates" to avoid having classes dropped for non-payment. (e.g. If classes are registered for but tuition waiver has not been filed for by Early Registration Guarantee Date, classes will get dropped.)
Please check back in the Tuition Waiver System to see when/if the waiver is processed by Human Resources. You will not receive a confirmation or notice of denial. It is the responsibility of the employee to check.
Make sure you or your dependent checks their billing information to make sure the tuition waiver gets processed in a timely manner.

Additional Resources

Discretionary Tuition Waiver Program

Some Bargaining Agreements permit the president of a university the discretion to authorize eligible university employees to use the tuition waiver benefit at a state college or to use tuition waiver to applied doctoral courses.

This program is not automatically granted and is subject to budget availability and approval from the Office of the President. Fewer credits are typically allocated under this program compared to the University Tuition Waiver, so we encourage employees to thoroughly review their contract for the total number of credits allowed for discretionary waiver purposes. In addition, refer to the Tuition Waiver Matrix for more information specific to your bargaining agreement.

Application Process & Deadlines

The process and designated deadlines for the Discretionary Tuition Waiver differs from the University Tuition Waiver. The Benefits and Leaves team will post updates on the Fountain when applications open for each academic term. These updates will include:

The application window
The submission deadline to Human Resources
The review and decision timeline

Please allow approximately seven (7) to ten (10) business days for application review and approval/denial. All applicants will be notified of the President’s decision once it is finalized.

Please contact Emily Engesser or Letetia Klebel at benefits-and-leaves@mnsu.edu or at 507-389-2015 with any questions you may have.