IFO (209)

Effective September 20, 2023

For Example University, Department and Grant Funded Accounts

State-owned vehicle not available	70 cents per mile effective 1.1.2025
State-owned vehicle declined or not requested	63 cents per mile effective 1.1.2025
Tolls and parking fees	actual cost
Commercial transportation (air, taxi, rental car, etc.) + reasonable gratuities	actual cost (baggage fees reimbursable, tips not reimbursable)
Specially equipped personal van - provides wheelchair access	76 cents per mile - effective 1.1.2024
Motorcycle	no reimbursement applicable
Personal aircraft	current IRS rate
Overnight lodging	actual cost (reasonable)
Laundry and/or dry-cleaning after 1 week in continuous travel status	actual cost not to exceed $16 per week
Work-related long distance calls	no reimbursement applicable
Personal telephone calls	no reimbursement applicable
Special expenses (e.g., conference fees, banquet tickets)	actual cost with prior approval
Meals + reasonable gratuities Breakfast (in travel status overnight or leave home before 6am) Lunch (in travel status and more than 35 miles from regular work station) Dinner (in travel status overnight or return home after 7pm)	Actual cost up to maximums Breakfast - $11.00 Lunch - $13.00 Dinner - $19.00 Other metro areas:* (as identified by the IRS and excluding any cities within Minnesota) Breakfast - $12.00 Lunch - $15.00 Dinner - $23.00 2 or more consecutive meals reimbursed up to the combined maximum